CHAMBERSBURG–Franklin County Commissioners will meet today, Aug. 30, beginning at 11 a.m. in the administration building. The agenda is as follows:
REVIEW/WORKSHOP SESSION (11:00 a.m.)
● MOMENT OF SILENCE
● APPROVE THE AGENDA
● PUBLIC COMMENT
● APPROVE VOUCHERS
● REVIEW AND APPROVE MINUTES –August 23, 2023
● NEW BUSINESS
o REVIEW BOARD ACTIONS – See attached listing
o PRESENTATION – Cumberland Valley Rail Trail Economic Impact Assessment Report
o EXECUTIVE SESSION –To discuss real estate matters
● PRESS TIME
● RECESS
RECONVENE FOR APPROVALS AND PRESENTATIONS (2:00 p.m.)
● PUBLIC COMMENT
● NEW BUSINESS
o APPROVE BOARD ACTIONS – See attached listing
o PRESENTATION – Employee of the Month
o EXECUTIVE SESSION –To discuss real estate matters
● PRESS TIME
● ADJOURN
BOARD ACTIONS (This is a draft contract list. After review, items may be deleted or added at a Commissioners public meeting.)
1. Aging – Addendum No. 1 to the Lease Contract between the County of Franklin and Mont Alto Volunteer Fire Company for renting the Mont Alto Carnival Grounds on October 6, 2023 for a Franklin County Senior Center Fall Festival open to all participants of the eight (8) senior centers at a cost of $150.00.
2. CJAB – Project Modification Request to PA Commission on Crime and Delinquency (PCCD) to request a 12-month no-cost extension for the Franklin County CIT Training grant to allow for funding to be fully expended. Funds are being used for travel and training and overtime/backfill funding for staff covering for co-workers during training.
3. **Commissioners – Change Order #004 from Lobar, Inc. for the Franklin County Courthouse Annex Renovation Project general construction for electrical room revisions deducting an amount of $3,691.36 and adding steel support at window openings for an additional amount of $9,096.49 for a total change of $5,405.13.
4. **Commissioners – Change Order #005 from Lobar, Inc. for the Franklin County Courthouse Annex Renovation Project general construction to revise fire extinguisher cabinets for an increased amount of $319.53.
5. **Commissioners – Change Order #001 from MidState Mechanical & Electrical, LLC for the Franklin County Courthouse Annex Renovation Project electrical construction for credit to delete pathways for the ACS systems for a decreased amount of $19,780.32.
6. **Commissioners – Change Order #003 from Stouffer Mechanical Contractor, LLC for the Franklin County Courthouse Annex Renovation Project plumbing construction to add floor drains in rooms 121, 122, 207 and 214 for an increased amount of $2,122.42.
7. Community Connections – Amendment No. 1 to the contract dated January 1, 2022 between the County of Franklin and South Central Community Action Programs, Inc. (SCCAP) for the coordination of the Franklin Reentry Coalition. The amendment allows SCCAP to move up to 40% of the funding between categories in order to allow for more flexibility in spending between the line items. All other terms and conditions of the original contract will remain in full force and effect.
8. Community Connections – Lease agreement between the County of Franklin and Washington Square Apartments for the HUD Permanent Supportive Housing Lease Program (Shelter Plus Care PA0649) that covers the total rent plus any landlord covered utilities for their program participants at a cost of $8,164.00 for the period of September 1, 2023 through September 1, 2024. The County holds the Lease with the landlord and the program participant subleases from the County. Program participants are responsible for utilities that are not included in the lease/rent. The rent and utilities cannot equal more than 30% of the program participant’s adjusted gross income for the year. Participants are linked with Supportive Services and case management to assist them with maintaining permanent stable housing.
9. **Department of Emergency Services – Quote from Priority Dispatch dba Medical Priority Dispatch Corp. for the purchase of an additional emergency dispatch protocol software licenses and one year of service and support in the amount of $16,590.00, for the period of September 12, 2023 through September 11, 2024. This software provides the required protocols needed for Telecommunicators to dispatch fire, EMS and police calls. It also allows our Quality Assurance Coordinator to review 911 calls, as required by PEMA, to ensure proper protocol standards.
10. Grants Management – Grant Application to Department of Housing and Urban Development to request funds in the amount of $114,945.00 for the PA0649 – Franklin/Fulton Shelter + Care Project that provides 10 one-bedroom units of furnished, scattered site apartments. Funds will be utilized to cover rental costs for the program and administration. A 25% match will be provided using program from rents paid by program participants and/or Housing Trust Funds.
11. Grants Management – Grant Application to Department of Housing and Urban Development to request funds in the amount of $270,906.00 for the PA0182 – Franklin/Fulton Homeless Assistance project that provides 23 one-bedroom, furnished, scattered site apartments. Funds will be utilized to cover leasing costs of the 23 units, supportive services being provided to program participants, and operating costs to provide furnishings, etc. for each unit, and administration. A 25% match will be provided using program income from rents paid by program participants and/or Housing Trust Funds. No Match is required for the $203,307 in leasing funds.
12. Human Resources – Summary of Benefits from Aetna Life Insurance Company for Plan Year 2024 renewal of health/prescription coverage for County retirees age 65 and older that are eligible under the County’s Post Employment Healthcare Policy. Rates per member per month have increased by about 4.9%. No changes are being proposed to the plan design. The attached renewal package outlines the plan’s structure and financial terms, as well as the increase in rates. Cost to the County is based on retiree eligibility criteria for each member and varies slightly from month to month depending on changes enrollments.
13. **Human Resources – renewal application to the PA Department of Labor Industry Bureau of Workers’ Comp for the County’s Accident and Illness Prevention Program. Information has been updated to reflect changes from last year. All the required elements have been met and there is no cost for participating.
14. Human Resources – Agreement between the County of Franklin and Waynesboro Area YMCA to offer county employees discounted membership rates with optional services and no joiner’s fee. Employees will receive a complimentary trial period for one week beginning September 18, 2023. This partnership grants us access to programs and activities such as the InBody Screenings, education sessions, etc. The agreement will be effect retroactively to prevent a lapse in provided services and continue through December 2024. There is no cost to this agreement, all members pay direct to the YMCA.
15. **Planning – As required by Housing and Urban Development (HUD), notice acknowledging Alexis Pennings, as the County’s Risk Manager, to serve as the Section 504 Officer and establishing Section 504 grievance procedures for individuals that believe they have been discriminated against under the protections of Section 504.
16. Sheriff – Quote from Utilitac for purchase of two CF-33 computers, docks, and printers for two vehicles at a total cost of $13,781.24. This purchase includes accident damage, necessary parts/accessories and 5 year accident and warranty plans. Request for Quotes were requested with two responses. This was the lowest qualified quote received.
17. Tax Claim – Approval to exonerate County and County Library taxes for parcels that are no longer present in Antrim, Guilford, Peters, St. Thomas and Washington Township.
